Posted in election, meeting, officers

Annual Elections to Be Held August 27, 2011

UPDATE: Meeting will take place from 12:15-12:45.

Join us this Saturday, August 27th, for the annual SLIM-OR Student Chapter of American Library Association (SCALA) elections. They will be held  during the lunch break in the ground floor of Smith Memorial Student Union. Get some lunch from the market and dine and vote for the new officers in the downstairs dining area. All SLIM students are encouraged to attend. Even if you are not thinking about applying, we encourage you to show up and let us know what types of events you would like in the coming year. If you can’t make it to the meeting, but want to be involved you can submit a brief letter of interest on why you want to hold the specific position.

We are a student organization that puts together networking and social events for library students in the Pacific Northwest. We organize library tours, speaking events, bar meet-ups and the famous Librarian Prom.

SCALA is a great opportunity to network in the local library community, provide learning opportunities for your peers, and is a great resume builder. By no means do you need to live in Portland to participate on the board. Our communication is primarily conducted through email and our meetings happen during class weekends.

You can run for President, Vice President, Secretary, Treasurer, or Events Coordinator. In addition, there are two other positions: Web Presence & Social Networking Coordinator and Community Outreach Liaison. The descriptions of the position can be found below.

In addition, please join SCALA for the annual fall semester BBQ. The BBQ will be pot luck, so bring something to grill, drink or share. More details to follow.

Please let us know if you have any questions about SCALA, the election or the BBQ.

Best,
Jennifer
SLIM-OR SCALA President

&

Rebecca
SLIM-OR SCALA Web Presence & Social Networking Coordinator

SLIM-OR SCALA BOARD OF DIRECTORS: DESCRIPTION OF RESPONSIBILITY

President
Official representative of SCALA in Oregon, call meetings of officers, create agenda for
meetings, final authority on all group activities, create and publish content to the blog, liaise
with: professional organizations, ESU Faculty, Cohorts and Kansas group. Provide cohesion
and direction for all other SCALA officers in Oregon. The president approves all financial
transactions of SLIM-OR SCALA funds.

Vice-President
The Vice President shall act as President-elect of the Board and shall perform the duties of the
President in the absence or inability of the President to perform these duties. The Vice-President
shall have any other powers and duties as may be prescribed by the Board of Directors. The VP
is in charge of moderating the SLIM-OR SCALA listserv.

Secretary
The Secretary shall have overall responsibility for all recordkeeping. The Secretary shall
perform, or cause to be performed, the following duties: (a) official recording of the minutes of
all proceedings of the Board of Directors and members’ meetings and actions; (b) provision of
notice of all meetings of the Board of Directors and members; (c) authentication of the records
of the corporation; (d) maintaining current and accurate membership lists; (e) and any other
duties as may be prescribed by the Board of Directors. The secretary will work with the
Web Presence and Social Networking Coordinator to post meeting minutes to the blog in a
timely manner.

Treasurer
The Treasurer shall have overall responsibility for all corporate funds. The Treasurer shall
perform, or cause to be performed, the following duties: (a) keeping of full and accurate accounts
of all financial records of the corporation; (b) deposit of all monies and other valuable effects
in the name and to the credit of the corporation in such depositories as may be designated by
the Board of Directors; (c) disbursement of all funds when proper to do so; (d) making financial
reports as to the financial condition of the corporation to the Board of Directors; (e) and any
other duties as may be prescribed by the Board of Directors.

Event Coordinator
The events coordinator is responsible for appointing and organizing committees to plan and
create OR SCALA social events. The Event Coordinator will work in tandem with the other board
members and with any established committees to ensure the execution of SCALA hosted events,
delegating various responsibilities and ensuring tasks are met.

Web Presence & Social Networking Coordinator
The Web Presence & Social Networking Coordinator will be responsible for maintaining SLIM-
OR SCALA blog; including that meeting minutes, event announcements and photographs are
posted in a timely manner. The Web Presence & Social Networking will create opportunities for
current SLIM-OR students to publish original content on the blog to further their professional
development. Additional responsibility of the Web Presence & Social Networking included maintaining
SLIM-OR SCALA’s social networking presence (Facebook,twitter, etc.).

Community Outreach Liaison:
The Community Outreach Liaison ensures that Pacific Northwest professional library
associations and students in other MLS distant programs are notified and invited to SCALA-hosted
events. This position is essential to upholding the mission of SCALA: “Enhance the professional
development of students in the Emporia School of Library and Information Management – Oregon
Cohort by supporting collaborative relationships with the professional community.” By inviting other
members of the Pacific Northwest librarian community, the Community Outreach Liaison will create additional
networking opportunities for students as well as increase SLIM-OR SCALA’s presence within
the wider community.

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Posted in meeting, Minutes

Meeting Minutes: September 19, 2010

In Attendance: Turner Masland, Jenn Keyser, Thea Evenstade, Kristen Himes, Rachel Arkoosh, Amy Relyea, Nyssa Walsh, Becca Chernay, Amanda Meeks

Absent: N/A

SCALA Funds (Turner)

  • SCALA’s delinquent corporate taxes have been paid to the federal government. Perri will collect the remaining funds in the corporate bank account and close it.
  • Perri paid $150 in state taxes. She needs to be reimbursed. Suggested that Perri be paid back from funds left in corporate bank account.
  • Once all outstanding debts are settled, SCALA will have roughly $260 to use for events this coming year.

Future Actions (w/responsible person and deadline)

  • Follow up with Perri in regards to the closing of corporate account and her reimbursement (SCALA Officer by next meeting)

Fundraising (Turner)

  • Idea of requesting dues (Thea) was discussed. Difficult due to default membership. Possible if people would like to pay a due or a fee for a shirt
  • Main reason for fundraising is the Librarian Prom in the spring. We will need roughly $400. Suggested we try for more.
  • T-shirts and book bags have been successful in the past and would be worth the effort this year.
  • Zines are cheap to produce and could be distributed to Alums, Reading Frenzy or Powells.

Future Actions (w/responsible person and deadline)

  • General call for t-shirt/bag designs and content for zines (Nyssa will report on interest levels at next meeting)

Events (Turner)

  • Discussed hosting a scavenger hunt, a tour of the MCL Central Branch roof, or OHSU medical libraries.
  • Jenn has a contact at MCL and it was chosen as this semester’s event.

Future Actions (w/responsible person and deadline)

  • MCL will be contacted to see if a tour will be possible on Oct 17 or 24 (Jenn by next meeting)

Speaker (Turner)

  • Discussed inviting individuals from Zeba or Dark Horse Comics
  • Jenn has a contact at Zeba and that individual was chosen as this semester’s speaker.

Future Actions (w/responsible person and deadline)

  • The individual at Zeba will be invited to speak possibly on November 20 (Jenn by next meeting)

Social (Turner)

  • Discussed Bowling, Karaoke or a trip to Ground Kontrol
  • Decided to schedule an outing to Ground Kontrol on October 23

Technical/Web Presence (Becca)

  • Twitter, Flicker and Facebook accounts will be created and linked to the blog
  • Possibility of individuals contributing to the blog based on monthly themes

Future Actions (w/responsible person and deadline)

  • Twitter, Flicker, and Facebook accounts created and linked to blog (Becca/This semester)

Next Meeting

Lunch on October 23

Posted in election, meeting

Annual Elections Held for 2010-2011

Congratulations to our new and returning SCALA Officers!

Co-Presidents: Turner Masland & Jenn Keyser
Co-Vice Presidents: Kirsten Himes & Thea Evenstade
Secretary: Rachel Arkoosh
Treasurer: Amy Relyea
Event Coordinator: Amanda Meeks
Web Presence & Social Networking Coordinator: Rebecca Chernay
Community Outreach Liaison: Nyssa Walsh