Meeting Minutes

Oregon SCALA

Smith Memorial Union, Portland State University

May 30th, 2014, 5pm

Members Present:

Kim Olsen-Charles, Matt Giroux, Jennifer Rogers, Katherine Pitman, Gary Furuyama, Berenice Prado, Tami Chapman, Jamie Foster, and Pete Schreiner

 

Discussion Topics:

  • Bookdrive: “Liberty Through Literacy”

o   Big thanks to Pete and Katherine for stepping up and getting things done and making the drive successful!

o   Strengths

  • Over 1,000 books donated!
    • Katherine still has some that were donated after the drive was over. Is going to drop them off at Marion County when she has time.

o   Katherine would also like the contact info for the Oak Creek librarian.

o   Weaknesses/Ideas for next time

  • We won’t use Hubers again. They cancelled our reservation and the space was not conducive to mingling.
    • Next time we will confirm reservation about a week ahead of time.
  • Saturday nights are hard – maybe a weeknight?
  • Logistically complicated – more set dates and details planned ahead of time.
  • It would be nice to focus on one organization and get to know them. 2 locations made it overly complicated.
  • Generic flyers for garage sales
  • Kickoff to be tied to another event – “another reason to come.”

o   Reimburse Pete for driving

  • Possible Future Events/Activities

o   Potluck with Cohort 15?

  • This is traditionally done after our first weekend in the fall
  • To be held at close-in park – Laurelhurst?
    • Check on cost – possibly use $ from budget?
  • Potluck/BYOB

o   Trivia Night Fundraiser?

  • Raised about $150 in the past at Claudias. Charge for teams/individuals

o   Variety Night?

o   Karaoke?

o   Tap into recent Alums. Check in with Perri regarding database/contact info.

  • Send postcard/emails about future events

o   Prom?

  • Find a location without liquor license issue.

o   OLA Quarterly – edit an issue? 

Action Items:

  • Get on national SCALA listserv (Don Wood)
  • Next meeting: Friday, July 11th.

o   Bring ideas for next year

 

Minutes submitted by Jennifer Rogers, Secretary

SCALA Meeting Minutes, April 11th, 2014

Meeting Minutes

Oregon SCALA

 Smith Memorial Union, Portland State University

 April 11th, 2014, 5pm

 

Members Present:

Gina Bacon, Kim Olsen-Charles, Matt Giroux, Jennifer Rogers, Katherine Pitman, Gary Furuyama, Chris Evans, Berenice Prado, Tami Chapman, Jamie Foster, and Pete Schreiner

 

Discussion Topics:

  • Bookdrive: “Liberty Through Literacy”
    • Kickoff Event
      • 6:30pm April 12th at Hubers in downtown Portland
        • Youth Correctional facility staff will be present
      • Donation bins/jar for $
        • Berenice to bring jar
        • Pete to bring tape
      • Take photos for blog/Facebook/etc.  – hashtag?
    • Book Storage
      • Gina’s basement in Portland
      • Katherine’s home in Salem
    • Delivery
      • After May 12.  Early June?
      • Reimburse gas for drivers
      • Check with facilities for delivery availability
      • Alert media?
    • Weeding
      • Try to split half/half – let facilities deal with books they cannot use.
    • Donations
      • Keep count of any books received.
    • Cutoff Date: May 12th.

 

Action Items:

  • Next meeting: Friday, May 30th.
    • SWOT analysis of book drive

 

Minutes submitted by Jennifer Rogers, Secretary

 

“Liberty Through Literacy” Book Drive & Kickoff Event!

“Liberty Through Literacy” Book Drive & Kickoff Event!

The Oregon Student Chapter of the American Library Association is proud to announce the Liberty Through Literacy Book Drive, which will take place from April 12 to May 12, 2014. Donors are encouraged to bring books to collection locations in Portland and Salem. Books will be donated to libraries at the Marion County Correctional Facility and the Oak Creek Youth Correctional Facility, to aid in education and employment opportunities. The right to better oneself through education is a freedom that belongs to all people, and that education in turn benefits all people—Your books will help!

A kick-off event and donation drive will be held on April 12, 2014, from 6:30-8:30pm at Huber’s Cafe, 411 SW 3rd Ave., Portland, OR, 97204. We encourage people to come by, drop off books, have a drink, and learn more about how your donations will help those in need. This is an all-ages and free event. Food and alcoholic beverages will be available for purchase.

All books are welcome, but the librarians specifically need softcover, recently published (last 2 years), books about: art, history, journalism, law/justice system, pre-algebra, algebra, basic math, chemistry, psychology, history, biology, etc., crafts, cooking, graphic novels, biographies, Spanish language, Japanese language learner, Hi-Lo, books, a recent encyclopedia set, and young adult/adult novels.

Feel free to bring donations either to the kickoff event, or to any of the following Drop-off locations:

Portland
Whole Foods, Hollywood
4301 NE Sandy Blvd
Portland, OR 97213
8am-10pm 7 days a week

Newspace Center for Photography, 1632 SE 10th Ave, Portland, OR 97214
Mon-Thurs 10am-10:30pm
Fri-Sun 10am-6pm

Salem
Ike Box Coffee Shop
299 Cottage St NE, Salem, OR 97301
Mon-Thurs 6:30am-10pm
Fri 6:30am-9pm
Sat 7am-6pm
Sun 8am-6pm

Broadway Coffeehouse
1300 Broadway St NE #100, Salem, OR 97301
Open daily 6am-10pm

Our sincerest thanks for any and all donations, and we would LOVE for you to come to the kickoff event on Saturday, April 12 from 6:30-8:30pm at Huber’s Cafe, 411 SW 3rd Ave., Portland. Hope to see you then!

Meeting Minutes, March 21, 2014

Meeting Minutes 

Oregon SCALA

Smith Memorial Union, Portland State University

March 21st, 2014, 5pm

 

Members Present:

Gina Bacon, Matt Giroux, Jennifer Rogers, Katherine Pitman, Gary Furuyama, Chris Evans, Berenice Prado, Tami Chapman, Jamie Foster, and Pete Schreiner

Discussion Topics:

  • Bookdrive: “Liberty Through Literacy”

o   Kickoff Event

  • 6:30pm April 12th at Hubers in downtown Portland
    • Decided against purchases appetizer platters
    • No-host
    • If we don’t fill the area, there is a possibility that Hubers will seat there.
  • Donation bins/jar for $
    • Pete will have a car that night to transport donations to Gina’s basement
  • Raffle?
    • Looking into possible donations of baskets: Whole Foods, Portland Nursery, etc.
  • Take photos for blog/Facebook/etc.

o   Dropoff Locations (please get specific info to Pete ASAP for collateral material)

  • Pete: Newspace (Portland)
  • Gina: Wholefoods (Portland)
  • Katherine (2 locations in Salem)
  • Jamie (south Sound area)

o   Collateral: Pete

  • Poster for kickoff party
  • Handbills about drive (not party) with dropoff locations
  • Include SCALA email address on materials

o   Other advertising

  • OR-LIBS Listserv – Gary and Chris to post details and invite library community

o   Donations

  • Books (keep a count of any received)
    • Paperbacks preferred
    • Popular, recent titles
    • Textbooks
    • Friends of Library could take books that can’t be donated
  • Cash donations
    • Deliberated and decided to accept donations, though the focus should be on books
  • Donation Bins:
    • Create your own for your dropsites (make sure it doesn’t look like a trash can J)

o   Cutoff Date: May 12th.

Action Items:

  • Next meeting: Friday, April 11th.

o   Discuss logistics behind book delivery

  • Keep a count of any donations received

Minutes submitted by Jennifer Rogers, Secretary

Meeting Reminder

JUST IN CASE YOU HAVEN’T HEARD,

The next SCALA meeting will be held on Friday, March 21st at 5:00 p.m. in Smith Memorial Union – downstairs, in the north (Cramer) end.  We’re going to be discussing our Spring 2014 charity book drive and just simply, having a grand ol’ time!  We can’t wait to see you all there!

Meeting Minutes, February 21st, 2014

Meeting Minutes

Oregon SCALA

Smith Memorial Union, Portland State University

February 21st, 2014, 5pm

Members Present:

Kim Olsen-Charles, Matt Giroux, Jennifer Rogers, Katherine Pitman, Gary Furuyama, Chris Evans, Berenice Prado, Tami Chapman, Jamie Foster, Pete Schreiner, Alanna Colwell, and Sara Moore

Discussion Topics:

  • Bookdrive Kickoff Event
    • Date: March 22nd (1st choice) or April 12th (2nd choice)
    • Locations Brainstorm: Kim, Jamie, Tami to research.  Looking for large, Ihopefully) free, space
      • Tugboat
      • Rotary/Elks Club
      • Lucky Lab
      • McMenamins: Baghdad Backstage Bar, Annex
      • See See Motor Coffee Co.
  • Create flyer/poster: Pete
    • Agreed to spend about $25 on printing
    • Maybe a couple larger posters for drop off locations and a lot of 8.5×11 flyers
  • Other advertising
    • Invite local library community
    • OR-LIBS Listserv
    • Local Libraries?
  • Donations
    • Books or $$
      • Popular titles
      • Textbooks?
      • We are OK with money raised to pay back SCALA for any event costs incurred.  All profits raised to go towards books for bookdrive.
  • Raffle?
    • Look into possible donations of baskets: Whole Foods, Portland Nursery, etc.
  • Keep track of people to thank
    • Perri has thank you notes
    • Jamie created Google group for SCALA officers

Action Items:

  • Look for bookdrop locations (coffee shops, etc).

 

Minutes submitted by Jennifer Rogers, Secretary

Meeting Minutes, January 31st, 2014

Meeting Minutes

 

Oregon SCALA

 

Smith Memorial Union, Portland State University

 

January 31st, 2014, 5pm

 

Members Present:

Gina Bacon, Kim Olsen-Charles, Rose Bosely, Matt Giroux, Jennifer Rogers, Katherine Pitman, Gary Furuyama, Chris Evans, Berenice Prado, Tami Chapman, Jamie Foster, and Pete Schreiner

 

Discussion Topics:

  • Introductions and role descriptions
  • Last year’s events:
    • Library visits
    • Social events
    • Trivia night fundraiser (about $120)
    • Prom – didn’t happen last year.  No one wanted take on alcohol responsibility required for location. 
      • It is historically a popular event in the library community.
      • Space/Food/Drinks/Music
      • Zine library offered their space – having been there, Pete thought it wouldn’t be a great space for prom, but we should keep them in mind for other events
      • Proceeds to OLA or Friends of the Library?
      • Maybe plan for late summer/fall this year?
  • Speakers (during class lunch times)
  • Brainstormed ideas for this year:
    • Survey Library Community?  What do they need from us?
    • Fundraising/Civic Involvement
      • Book drive for Oregon Women’s Correctional Facility – Kim has a contact there
      • 50/50 Raffle
      • Grant Opportunities?  Library community to apply for SCALA man-power/fundraising proceeds
        • Need to prove ourselves first
  • Create a network of ESU alumni in the area
    • Kim has spoken to Perri about this project – need to create database
    • Combine networking with civic efforts
  • Networking with WLA student groups?
  • Social Events – OR 14 survey indicated students are very interested in social events.
    • Possible monthly happy hour in Portland?

 

Action Items:

  • Focus for this term will be a bookdrive benefiting Oregon Women’s Correction Facility
    • Kim will get book guidelines from librarian
    • Drive to last 1-2 months
    • Happy hour kickoff event – invite library community
    • Need to keep good records of books/donations received – receipts? Also a location to store donations received
    • Ask Perri to put it on the Libs-Or Listserv once we have details.

 

Next meeting to be held on Friday, February 21st before Oregon 14’s class

Minutes submitted by Jennifer Rogers, Secretary

Congratulations to our 2014 SCALA Board Members!
Presidents: Gina Bacon and Kim Olsen
Vice Presidents: Matt Giroux and Rose Bosely
Secretary: Jennifer Rogers
Treasurer: Katherine Pitman
Social/Web Coordinators: Gary Furuyama and Chris Evans
Outreach Coordinators: Berenice Prado and Brad Peterson
Event Coordinators: Tami Chapman, Jamie Foster, and Pete Schreiner

Elections Date

Save the date: Elections for 2012-2013 SCALA is  9/7/12 at Noon.

Further details to come.

Meeting Minutes July 20th, 2012

The latest meeting minutes have been posted.

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